Last updated: 26th March 2026

1. Introduction

Forte Reliable Staffing (“we”, “us”, “our”) is committed to protecting the privacy and security of personal data. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We provide temporary recruitment services within the healthcare and catering sectors. In doing so, we process personal data relating to candidates, workers, clients, suppliers, and website users.

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2. Who We Are

Grovewise Consultants Ltd t/a Forte Reliable Staffing
Registered in England & Wales

Company Number: 4526120

Registered office: 117 Commercial Road, Poole, Dorset. BH14 0JD

Data Protection Lead: Marc Barber

Contact: marc@fortereliable.co.uk / 01202 659230

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3. What Personal Data We Collect

We may collect the following categories of personal data:

For Candidates & Temporary Workers

• Identity data (name, date of birth, gender, photo ID)
• Contact details (address, phone, email)
• Right‑to‑work documentation
• Employment history and references
• Qualifications, training certificates, DBS checks
• Payroll information (bank details, NI number, tax information)
• Compliance documentation (immunisation records, professional registrations)
• Emergency contact details

For Clients

• Business contact details
• Contract and billing information
• Communication records

For Website Users

• IP address and browser information
• Cookies and usage analytics (see Cookie Policy)

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4. How We Use Personal Data

We process personal data for the following purposes:

• Recruitment, placement, and onboarding of temporary staff
• Verifying identity, right to work, and compliance requirements
• Managing payroll, invoicing, and timesheets
• Communicating with candidates and clients
• Meeting legal and regulatory obligations
• Improving our services and website functionality
• Maintaining internal records and quality assurance

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5. Lawful Bases for Processing

We rely on the following lawful bases under UK GDPR:

• Contract – to place candidates and provide staffing services
• Legal obligation – right‑to‑work checks, tax requirements, safeguarding
• Legitimate interests – business operations, quality assurance, communication
• Consent – where required (e.g., marketing communications)

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6. Sharing Personal Data

We may share data with:

• Clients requiring staffing services
• Payroll providers and accountants
• DBS and background‑check services
• Training and compliance platforms
• Regulatory bodies (e.g., CQC, HMRC)
• IT service providers (secure systems only)

We never sell personal data.

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7. International Transfers

If data is transferred outside the UK, we ensure appropriate safeguards such as:

• Adequacy decisions
• Standard Contractual Clauses (SCCs)
• Additional security measures

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8. Data Security

We use technical and organisational measures to protect data, including:

• Encrypted storage and secure servers
• Access controls and authentication
• Regular audits and compliance monitoring
• Staff training on data protection and confidentiality

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9. Data Retention

We retain data only as long as necessary:

• Candidate records: typically 6 years after last engagement
• Payroll/tax records: 6 years
• Compliance documents: in line with regulatory requirements
• Client records: 6 years after contract end

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10. Your Data Protection Rights

Individuals have the right to:

• Access their data
• Request correction or deletion
• Restrict or object to processing
• Data portability
• Withdraw consent (where applicable)
• Lodge a complaint with the ICO

Contact the ICO: www.ico.org.uk

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11. Cookies

We use cookies to improve website performance and user experience.

See our separate Cookie Policy for full details.

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12. Contact Us

For questions or data requests, contact:

Data Protection Lead
Forte Reliable Staffing
Email: marc@fortereliable.co.uk
Phone: 01202 659230